Skip To Content

Paycheck Protection Program Supporting Documentation for Forgiveness Applications

The information on this page is based on laws, rules, regulations, and related guidance with respect to the Paycheck Protection Program (PPP), including guidance issued by the U.S. Small Business Administration (SBA) on August 24, 2020. While we periodically update this information, in the event of any discrepancies between the information on this site and the SBA’s site, please follow official SBA guidance.
As a reminder, we are making it easy for you to submit your PPP loan forgiveness application online using our online portal. The portal will allow you to apply using SBA’s Form 3508, or, if your business meets certain conditions, Form 3508 EZ. Borrowers with loans of $150,000 or less can use form 3508s. If you qualify to use form 3508EZ or form 3508s, the supporting documentation that you are required to provide will be more limited than what is listed below, as described in the instructions for each of these forms. You can access these forms below and we’ll send you an email as soon as we are ready to start accepting applications.

Payroll

Eligible Cost Recommended Supporting Documents

Cash compensation

 

  • Third-party payroll service provider reports documenting the amount of cash compensation paid to employees and taxes reported, if included. Please provide tax information detailed below, if not included in third-party payroll service provider reports.
    Or
  • Bank account statements and payroll tax forms (e.g. form 941) and state quarterly wage reporting and unemployment insurance tax filings reported, or that will be reported, to the relevant state.

Note: If providing self-prepared payroll report or schedule, please provide a consolidated payroll register with summary figures from all paycheck dates in the covered period. Reports must include company totals and clearly list employer-paid state and local taxes.

Employer contributions for employee
health insurance and employee retirement plans
Account statements, payment receipts or cancelled checks documenting the amount of any employer contributions to employee group health, life, disability, vision, or dental insurance and retirement plans included in the forgiveness amount, unless details are included in the third-party payroll service report (if applicable).

Average full-time equivalency (FTE) for Form 3508

 

FTE report showing average number of FTE employees per week during one of these periods:

  • February 15, 2019 to June 30, 2019; or
  • January 1, 2020 to February 29, 2020; or

For a seasonal employer, one of the periods above or any consecutive 12-week period between February 15, 2019 and February 15, 2020

Documents may include payroll reports, or payroll tax forms (e.g. form 941) and state quarterly wage reporting and unemployment insurance tax filings reported, or that will be reported, to the relevant state.

Average full-time equivalency (FTE) for Form 3508EZ If using Form 3508EZ and you meet the conditions related to reduction of salaries, number of employees and hours, you will need to document the average number of FTE employees on payroll employed on January 1, 2020 and at the end of the covered period.

Non-Payroll

Eligible Cost Recommended Supporting Documents
Business Mortgage Interest Payments, and Business Debt Interest Payments
  • Lender account statements, from February 2020 and the months of the covered period through one month after the end of the covered period, verifying interest amounts and eligible payments.
    Or
  • Copy of lender amortization schedule and receipts, or cancelled checks verifying eligible payments from the covered period.

AND

  • Documentation verifying existence of the obligations prior to February 15, 2020
Business Rent or Lease Payments
  • Lessor account statements, from February 2020 and from the covered period through one month after the end of the covered period, verifying eligible payments.
    Or
  • Copy of current lease agreement and receipts or cancelled checks verifying eligible payments from the covered period.

AND

  • Documentation verifying existence of the obligations prior to February 15, 2020
Business Utility Payments
  • Copy of invoices from February 2020 and those paid during the covered period and receipts, cancelled checks, or account statements verifying those eligible payments.
Covered Operations Expenditures
  • Copies of invoices, orders, or purchase orders paid during the covered period and receipts, cancelled checks, or account statement verifying those eligible payments
Covered Property Damage Costs
  • Copies of invoices, orders, or purchase orders paid during the covered period and receipts, cancelled checks, or account statement verifying those eligible payments, and
  • Documentation that the costs were related to public property damage and vandalism or looting due to public disturbances that occurred during 2020 and such costs were not covered by insurance or other compensation.
Covered Supplier Costs
  • Copies of contracts, orders, or purchase orders in effect at any time before the covered period (except for perishable goods), copies of invoices, orders, or purchase orders paid during the covered period, and receipts, canceled checks, or account statements verifying those eligible payments
Covered Worker Protection Expenditures
Copies of invoices, orders or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments, and documentation that the expenditures were used by the Borrower to comply with applicable COVID-19 guidance during the covered period.

 

Documents submitted should include all periods overlapping the 8- to 24-week covered period.

While the bank may have some of these documents on file, the SBA requires you, as the borrower, to supply the documents to validate your expenses.

Notes on payroll documents:

Payroll Reports should include all periods overlapping the 8- to 24-week covered period, and show figures for each of the following eligible costs:

  • Cash compensation;
  • Employer contributions for employee group health, life, disability, vision, or dental insurance;
  • Employer contributions to employee retirement plans; and 
  • Employer state and local taxes assessed on employee compensation.

It is preferred if the report shows separate cash compensation figures for: 

  • Employees who received compensation at an annualized rate <=$100,000 for all pay periods in 2019; and 
  • Employees who received compensation at an annualized rate >$100,000 for all pay periods in 2019.

If you have completed the PPP Schedule A Worksheet, we suggest you provide it when you submit your application. It can be found on Page 4 of Form 3508.

This detail helps us validate the line item figures shown on the forgiveness application forms.  

Cash compensation:

  • Eligible cash compensation includes: gross salary, gross wages, gross tips, gross commissions, paid leave (vacation, family, medical or sick leave), and allowances for dismissal or separation. This may include bonus, hazard pay, and salaries to furloughed employees.
  • Do not include compensation in excess of an annual salary of $100,000 annualized, as prorated for the covered period. Therefore, the payroll schedule should show no employee with more than $46,154 in compensation if selecting the 24-week period (or $15,385 for the 8-week period, if eligible and selected).
  • Do not include payments to independent contractors, or compensation to employees whose principal place of residence is outside the US; or qualified sick and family leave wages for which a credit is allowed under sections 7001 and 7003 of the Families First Coronavirus Response Act.

Compensation to owners:

  • Owner-employees, self-employed individuals and partners are eligible for loan forgiveness on the basis of their 2019 or 2020 compensation, whichever is lower. The maximum amount of loan forgiveness you can claim as compensation per individual owner or partner is $20,833 (which is 2.5 months equivalent of $100,000 per year). Note that if you select the 8 week covered period, the maximum claim is set at $15,385 (or 8 weeks equivalent of $100,000).  
  • Self-employed Schedule C (or Schedule F) filers. If you did not submit 2019 IRS Form 1040 Schedule C (or F) when you initially applied for the PPP loan, include it with your forgiveness application.
  • General Partners. If you are a partnership and did not submit 2019 IRS Form 1065 K-1s when you initially applied for the PPP loan, include it with the partnership’s forgiveness application.  
  • For owner-employees of C-corps & S-corps, to claim forgiveness, you must submit payroll documents detailing cash compensation paid to owner-employee(s) during the covered period selected, up to the eligible amount stated previously.

Note on full-time equivalency (FTE):

FTE counts both full-time (FT) and part-time (PT) employees. An FT employee is counted as 1.0 FTE, and a PT employee is counted by average number of hours per week divided by 40. For example, a PT employee working 32 hours would count as 0.8 FTE. The SBA also offers a simplified method that assigns all PT employees as 0.5, if that is preferable.

Additional information on PPP loan forgiveness:

More information on SBA PPP loan forgiveness can be found on the SBA site. Instructions for PPP Loan Forgiveness Application Form 3508 and Form 3508EZ, including details on required documents, can be found on the following pages:

Forgiveness Applications:

PPP Loan Forgiveness Application Form 3508

PPP Loan Forgiveness Application Form 3508s (only for PPP loans $150,000 or less)

PPP Loan Forgiveness Application Form 3508EZ